Billing & Payments
A complete billing system for your HOA
Set up your dues, generate invoices automatically, and collect payments however your community prefers. HOA Hub handles the full billing lifecycle so your treasurer can stop juggling spreadsheets and start leading.
Automatic Invoicing
Set your dues once. HOA Hub bills them automatically.
Create your billing plan, offer payment schedules residents can choose from, and let HOA Hub generate invoices automatically. Annual, semi-annual, quarterly, or monthly — residents pick the rhythm that fits their budget, which means fewer missed payments and stronger collection rates for your community.
- Flexible billing plans — set annual dues, special assessments, fees, and other charges with proper classification
- Resident-selectable payment schedules — admins define the allowed options and residents choose the one that fits their budget
- Automatic invoice generation — invoices are created on schedule with configurable lead time, ready to send or review
- Draft review mode — for boards that want a final look at every invoice before it goes out
Online Payments
Pay online, set up autopay, or stick with checks
Residents expect to pay HOA dues the way they pay for everything else — from their phone, with a card or bank transfer, or on autopay so they never think about it again. HOA Hub gives your community that modern, flexible payment experience while keeping manual check and cash entry available for residents who prefer the old way.
- Card and ACH payments — residents pay online from any device, powered by Stripe
- Autopay with advance notice — residents enroll once, HOA Hub charges on each due date and sends a heads-up email before withdrawal
- Works without online payments — record checks, cash, money orders, and bank transfers manually; the whole billing system still runs
- Optional convenience fee pass-through — configure per community if you want to offset processing costs
Delinquency Management
Automate late fees, work with residents who fall behind
HOA Hub applies late fees automatically based on the rules your board sets. When a resident falls behind, create a payment arrangement to spread their catch-up over time and late fees pause automatically while the plan is active. Fair to residents, consistent for the board.
- Automatic late fees — configure flat or percentage rules with grace periods; HOA Hub applies them for you
- Payment arrangements — build catch-up plans with custom installment amounts and schedules for residents who fall behind
- Late fees pause during active arrangements — no piling on while a resident is making good on their catch-up plan
- Normal billing resumes automatically — when the plan completes, everything goes back to the regular schedule
Reporting & Exports
Everything your treasurer needs to close the books
HOA Hub gives your treasurer a live billing dashboard, property-level drill-downs, a complete aging report, and a full transaction ledger. Export everything to CSV, OFX, IIF, or QBO and hand it off to your accountant in seconds.
- Live billing dashboard — revenue, open balances, and overdue amounts at a glance
- Aging report — see who's behind and by how much at any point in time
- Transaction ledger — every charge, payment, credit, and adjustment in one place with full audit logging
- Accountant-ready exports — CSV, OFX, IIF, and QBO formats with configurable chart of accounts mapping
Ready to see it in action?
Create your hub and invite residents in minutes.
No credit card required.
Professional HOA billing, no accounting degree required
Automate dues, collect online, manage delinquency with structure, and close the books with one export. All in the same platform where your resident directory already lives.