Document Hub

Documents that store, amend, search, and create.

Upload scanned PDFs, apply amendments with AI review, search any rule with EasyAsk, and create new documents from one place. The board curates. Residents read the current rule.

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Board view

You curate and apply amendments

Governing document

CC&Rs

Last updated by Mark T. · Mar 12

v3.2 current

Amendment detected by HOA Hub

2024-04 Pool Rules Update · 3 sections changed

  • §6.1 Pool hours
    2 lines changed
  • §6.4 Guest policy
    1 line changed
  • §6.7 Capacity limits
    3 lines changed

Before · §6.1

Pool hours are 9:00 AM to 9:00 PM, May through September.

After · §6.1

Pool hours are 8:00 AM to 10:00 PM, May 1 through October 15.

Version history

v3.0 · 2022 v3.1 · 2023 v3.2 · current

Every amendment, version, and editor logged automatically.

Resident view

They read what's current

Governing documents

  • CC&Rs

    Updated Mar 12

  • Bylaws

    Updated Jan 4

  • Architectural Guidelines

    Updated Nov 2023

  • Pool & Amenity Rules

    Updated Mar 12

Search any rule with EasyAsk

Residents always see the current version. Older versions stay in history.

One canonical document for every governing rule. Every amendment applied, every version on the record.

Part of HOA Hub's HOA management software.

Text Conversion & Editing

Upload a scanned PDF from 1987. Get an editable document.

No transcription. No copy-paste. HOA Hub converts your uploaded PDF — including old, scanned originals — into clean, editable text and presents it in a full-featured document editor. From there, it's live: searchable, editable, and ready to share with your community.

  • AI text conversion — scanned PDFs become editable documents automatically, no manual work required
  • Full-featured editor — formatting toolbar, slash commands, table support, and fullscreen focus mode — not a basic textarea
  • Original PDF preserved — the source file stays attached, so you always have the official record alongside the editable version
HOA Hub AI text conversion turning a scanned HOA governing document PDF into a clean, editable CC&R document
Amendment Tracking

Amendment tracking that takes minutes, not meetings

When the board passes an amendment, upload it. HOA Hub's AI compares it against the governing document section by section, shows you exactly what changes, and lets you apply them with a click. The governing document updates automatically and a new version is created — linked to the source amendment.

  • Every changed section surfaced — review and approve each one individually. Nothing updates until you say so.
  • Admin review and control — side-by-side comparison lets you accept or skip each change individually before anything is applied
  • Complete version history — every version is preserved with who changed what, when, and why — and any version can be restored
HOA Hub amendment tracking with side-by-side comparison of current HOA bylaws and proposed amendment changes
Document Library

The end of "Can you send me the CC&Rs?"

Organize all community documents into color-coded collections, filter by status, year, or type, and switch between grid and table views. And with EasyAsk AI built in, residents can ask questions like "What's the fence height limit?" and get answers cited directly from your governing documents — without calling the board.

  • Collections and filtering — color-coded collections, status filters, and year filters keep every document findable
  • EasyAsk AI chat — residents ask plain-language questions and get AI answers with citations from the actual governing documents, right on the document page
  • Pinned documents — pin your most important governing documents so they're always at the top for residents and board members
Learn more about EasyAsk AI
HOA Hub governing document library with color-coded collections, status filters, and organized CC&Rs and bylaws
Built-In Document Editor

A real editor, not a file upload form

Format your CC&Rs with headings, tables, lists, and images. Type / to insert any block type without leaving the keyboard, select text for a floating formatting toolbar, or expand into fullscreen focus mode for long documents.

  • Slash commands and floating toolbar — insert headings, tables, lists, and blockquotes or format selected text without touching the toolbar
  • Tables with resizable columns — fee schedules, voting thresholds, and architectural standards stay neatly formatted
  • Fullscreen focus mode — distraction-free editing with word and character counts always visible
HOA Hub built-in document editor with slash commands, formatted headings, tables, and fullscreen editing for HOA governing documents

Your CC&Rs are only as good as the last amendment you applied.

The usual approach
Hand it a scanned original from 1987. Get back a clean, editable document.
Amendments filed separately, never merged into the governing document
Amendments applied directly to the original — one document, always current
Upload a PDF and hope residents find the right version
EasyAsk AI answers resident questions with citations from the actual document
Residents call or email the board for every question
Full version history: every change tracked with source, description, and date
No history of what changed, or why

Clear rules for residents. Less paperwork for the board.

Your documents should answer questions, not create them.

See what your governing documents look like when they actually work.

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